Nazareth University Policy
1. Technology Assignment and Computer Replacement Policy
2. Rationale / Purpose
In accordance with the approved Strategic Technology Enterprise Plan, Nazareth University Information Technology Services is responsible for ensuring that the University’s technology resources are apportioned most efficiently and effectively to meet the needs of the campus.
This policy and associated standards provide direction for the initial assignment and periodic replacement of faculty and staff computers.
In adopting this Policy, the University strives to ensure that each faculty and staff member has the appropriate technology hardware and software required to carry out their responsibilities, while maintaining the most fiscally responsible approach to meet this objective.
3. Policy Statement
Upon joining the University, each Nazareth University faculty and staff member is assigned either a desktop or laptop computer with campus standard software packages including Microsoft Office. Laptops will include a dock, external monitor, keyboard and mouse upon request for on-campus office use only. Extra docks, monitors and other peripherals will not be provided for at home use. Specialty software may be purchased with approval from the department head; chargebacks will apply unless the software is covered by an existing campus-wide licensing agreement or is purchased as part of an approved Budget Request. Full-time faculty or staff members are assigned one laptop computer. Part-time faculty or staff members may be assigned either a dedicated or a shared desktop computer, depending on the nature of their responsibilities. The assigned computers will not necessarily be new, depending on available inventory at the time of assignment.
If faculty or staff require technology in addition to their primary office laptop ( an Ipad, or 2nd computer), departments will be charged back for purchases. Alternatively, a Budget Request may be submitted for review during university-wide budget process.
Desktop or laptop computers become eligible for replacement when the equipment is a minimum of FIVE years old. Eligibility for computer replacement is determined by Director of Technology & Media Support Services, based on the equipment purchase date recorded in the IT asset inventory database. A number of factors are considered to determine the exact timing of replacement, including funding availability, technical resource availability, and equipment condition.
When a computer desktop or laptop is purchased or replaced, the following standards apply:
Full-time Faculty
Full-time Faculty will receive a PC laptop computer, in accordance with current ITS standards. If the faculty member requires a Mac instead of a PC to perform their assigned duties, prior approval with justification must be obtained from their Dean.
Full-Time Staff
Full-time Staff will be assigned a PC laptop computer, in accordance with current ITS standards. If the staff member requires a Mac instead of a PC to perform their assigned duties, prior approval with justification must be obtained from their divisional Vice President.
Part-Time Faculty
Part-Time and Adjunct Faculty, Visiting Professors and Lecturers will be assigned previously-used desktop PC’s in good working condition.
Part-Time Staff
Part-Time Staff will be assigned previously-used desktop PC’s in good working condition.
Student Workers
Student workers will be assigned previously-used desktop PC’s in good working condition.
Equipment Disposition
New employees will receive assigned equipment on their first official day of employment. Exceptions must be approved by consulting with Information Technology Services and Human Resources. Once a piece of equipment has been assigned, it may not be reassigned or relocated without first
opening a ticket with the Technology & Media Service Desk.
When an employee leaves the University, their assigned desktop equipment will be redistributed by ITS to active employees as needs warrant; ITS will consult with the relevant department heads in determining specifically where the equipment will go.
Laptops and any other University-owned devices such as iPads must be returned on the last day of employment ( or earlier) to Human Resources as part of the exit interview process or to the Technology & Media Service Desk.
Purchases and Departmental Chargebacks
All desktop PC’s, Macs and laptops are centrally purchased and tracked by the ITS department. Standard PC keyboards and monitors are included for both PC’s and Mac’s. Docking stations are included for PC laptops. USB-C adapters are included for Mac laptops.
For specialty software, departmental chargebacks will apply unless the software is covered by an existing campus-wide licensing agreement or is purchased as part of an approved Budget Request.
4. Scope
This policy applies to all active full-time and part-time Nazareth University faculty and staff members, as well as student workers.
5. Standards
For a description of current PC and Macintosh standards, please refer to this KB support article.
6. Roles/Responsibilities
The Directory of Technology & Media Support Services is responsible for determining eligibility for equipment replacement.
The ITS Technology & Media Service Desk team is responsible for deploying equipment and ensuring that the ITS asset inventory system correctly reflects the equipment assignment and location.
Each Nazareth University faculty and staff member is responsible for reading and complying with stated policies regarding computer equipment assignment and replacement.
7. Related Policies and Information
• Nazareth University Computing Code of Conduct
• Strategic Technology Enterprise Plan (STEP) latest update available from Chief Information Officer; summary of original plan (2010) available at https://techstrategy.naz.edu .
8. Policy Changes
Policies and procedures are subject to review and may be modified at any time.